⚙️
Administrator
Responsible for managing document data, validating borrowing requests, updating transaction statuses, and managing document retention and disposal.
Final Project
2026
Completed
Document Management System.
The Document Management System is a web-based application designed to help companies manage physical documents in a more structured way, from document registration and search to borrowing, returns, retention, and document disposal.
Laravel
PHP
MySQL
Tailwind CSS
JavaScript
Vite
DM
Document Management System
Add this image: document-cover.png
Project Overview
Why this system was created.
This system was developed because document recording and borrowing processes were previously handled manually. This made it difficult to locate documents, monitor stock, track borrowing activity, and manage documents that had exceeded their retention period.
User Roles
Two roles, different access.
👤
Employee
Can browse and search documents, submit borrowing requests, and monitor personal transaction statuses and borrowing history.
Main Features
What this system can do.
These features are designed to support the complete physical document management lifecycle within the company.
📁
01
Document Management
Administrators can add, edit, view, search, and manage documents by division.
🔍
02
Search & Filter
Documents can be searched by code, title, document type, and division.
📤
03
Borrowing Request
Employees can submit borrowing requests for available documents through the system.
✅
04
Admin Validation
Administrators can approve or reject document borrowing requests.
📊
05
Document Stock
The system calculates total copies, borrowed documents, and the remaining available stock.
🔄
06
Transaction Status
Supports pending, borrowed, returned, overdue, and rejected transaction statuses.
🗓️
07
Document Retention
Documents that exceed the five-year retention period are marked as ready for disposal.
🗑️
08
Destruction History
The system stores the reason, date, notes, and history of disposed documents.
Development Process
Built using the Prototype method.
Requirement
Identify the requirements of administrators and employees.
Prototype
Create the initial system and interface prototype.
Evaluation
Evaluate the prototype based on user requirements.
Development
Develop the system and test its features.
Project Gallery
A closer look.
Explore the main interfaces of the Document Management System.
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Drag the gallery or use the navigation buttons.
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